Grants and Contracts Officer

We’re looking for a diligent and professional Grants and Contracts Officer with a unique combination of skills who wants to play a major role in tackling climate change.

As Grants and Contracts Officer, you will be an integral member of our Grants and Contracts Team, that is responsible for effectively managing the day-to-day granting and contracting in Meliore. While your role is part of the Grants and Contracts team, you will be fully matrixed to the CommsHub, a regranting programme at Meliore. The CommsHub combines pooled funding, aligns strategy development, and provides technical support to supercharge the climate movement’s ability to pursue innovative, scaled, measurable, and impactful strategic communications.

This position will support the CommsHub’s activities and contribute to the operational implementation of their strategy, primarily through the smooth administration of grants and contracts, ensuring consistency, compliance, and efficiency throughout their life cycle. You will participate in CommsHub team meetings and communications and will also work closely with colleagues from different operational teams at Meliore. You will act as a trusted partner in navigating grant and contract matters. This role will suit a professional who enjoys working in dynamic and collaborative environments.

This role reports to the Senior Grants Associate, Grants and Contracts, who also supports the CommsHub.

If this sounds like you, we’d love for you to apply.

How you’ll contribute

Performing the initial due diligence checks on new and existing organisations.
Generating and processing grant and contract requests within our internal grants and contracts management system.
Supporting the review, negotiation and processing of contracts with suppliers while ensuring alignment with organisational policies.
Monitoring and following up on the contracting and reporting stages (financial and narrative reporting).
Monitoring grant and contract closing activities.
Maintaining a comprehensive and up-to-date overview of grant and contract related activities in your designated portfolio.
Maintaining a calendar of deadlines to ensure team coordination.
Contributing to process improvements and operational efficiency.
Work collaboratively with the other Grants and Contracts Officers in the team, ensuring knowledge-sharing and ability to interchangeably support the Grants & Contracts team as needs arise.
Performing other administrative tasks related to the grant and contract management process.

Our ideal candidate has

To succeed in this role, you will have the below qualities:

Proven work experience in a comparable position within an Operations / Administration / Project Management team (or similar) is required
Work experience, or transferable skills in grant and contract management
Excellent attention to detail and accuracy, with an ability to spot errors and flexibility to solve problems creatively
Strong administrative and IT skills: familiar with cloud-based collaboration tools, and comfortable working with new software. Grants & contracts management system experience is a plus.
An ability to plan ahead and manage deadlines, and to deliver high quality output within ambitious timeframes
Discretion, and the ability to work with sensitive, confidential information
Experience in engaging with various stakeholders with a friendly approach
Fluency in written and spoken English, our working language;

Nice to haves:

Additional languages are an asset.
A genuine interest in the mission of the organisation.
Previous experience in philanthropy or development roles in nonprofit organizations is a plus.
The disposition to work generously with colleagues in a high-trust global community of peers.
The versatile and adaptable skills necessary to flourish in a fast-paced and wide-ranging work environment and work across time zones using tools such as Slack and email (Google Workspace).
A commitment to an inclusive and empowering approach to facing climate change.

Why join us?

Be part of a remote-first, international network of professionals working on climate, energy and nature and work with a bunch of dynamic, culturally diverse individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work.
6 offline days (with no calls or meetings) per year to focus on your work
Reduced working time on Fridays during the Dry Season (summer)
Access to our employee assistance program to support your mental health and personal development
Supplementary paid business closure for end-of-year holidays
Parental leave matched to 20 weeks for countries where regulation allows less than that
Enjoy regular opportunities to connect and collaborate with colleagues around the world
A full-time position with an employment or consultant contract, subject to location, for 12 months, with possible renewal after one year.

Location: CET +/-2h.