Controller / Head of Finance

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We’re seeking a passionate, detail-driven Controller / Head of Finance to lead the financial backbone of a high-volume cannabis operation spanning farming, manufacturing, and retail. You’ll bring precision to invoicing, bookkeeping, cash controls, and inventory reconciliation — and pair it with strategic insight, enthusiasm, and a deep commitment to building systems that scale.

This role isn’t just about spreadsheets. It’s about joining a team that values directness, collaboration, and operational excellence. You’ll work across departments, challenge assumptions, and help shape a culture where financial clarity fuels growth.

🔧 Key Responsibilities

Invoicing & Payment Posting

• Generate and manage invoices using our Airtable-based system
• Post incoming payments and reconcile against invoices and cash ledger
• Track aging reports and follow up on outstanding balances
• Maintain accurate records of cash, check, ACH, and other payment types

Bookkeeping & General Ledger

• Own the books across multiple entities and partnerships
• Maintain the general ledger, chart of accounts, and journal entries
• Perform bank and cash reconciliations regularly
• Manage month-end and year-end close processes

Cash Management

• Oversee physical cash handling and ledger updates
• Implement SOPs for cash counts, deposits, and discrepancy resolution
• Ensure compliance with internal controls and regulatory standards

Inventory Reconciliation

• Reconcile inventory data across farming, manufacturing, and retail operations
• Align Airtable inventory and invoicing data with QuickBooks and other systems
• Support SKU-level cost tracking, margin analysis, and COGS modeling
• Help design scalable workflows for high SKU volume and multi-entity complexity

System Integration & Reporting

• Design workflows or integrations to streamline financial data entry
• Prepare accurate financial statements and tax-ready reports
• Build dashboards and reporting systems for leadership visibility
• Lead budgeting, forecasting, and scenario planning across departments

Strategic Finance & Leadership

• Advise on capital allocation, cost optimization, and financial risk management
• Present financial insights and strategic recommendations to executive leadership
• Collaborate with operations, sales, and manufacturing to ensure financial alignment

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🧠 Qualifications

• 5+ years in accounting or finance, preferably in agriculture, manufacturing, or cannabis
• Hands-on experience with invoicing, payment posting, and full-cycle bookkeeping
• Deep proficiency in QuickBooks and Airtable (or similar database tools)
• Experience with multi-entity accounting and inventory-heavy operations
• Strong understanding of cash controls and physical cash reconciliation
• CPA or equivalent experience preferred but not required
• Experience preparing financial statements, forecasts, and executive-level reports

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💡 Bonus Skills

• Familiarity with cannabis compliance and METRC workflows
• Experience designing SOPs and training crew on financial systems
• Comfort with high SKU volume and cost modeling
• Experience with investor reporting, board decks, or capital strategy
• Ability to challenge assumptions and build scalable systems from scratch

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🌿 Our Core Values

🤝 Positive Collaboration & Teamwork

No ego, just team. We work together with trust, respect, and an open mind—lifting each other up, sharing what we know, and celebrating every win. The best ideas come from working together and making sure every voice is heard.

🧭 Integrity

We keep it 100—always. We do what’s right, even when no one’s looking. No shady moves, no cutting corners. We stay real, own our actions, and follow through, because that’s how trust gets built (and we’re all about that).

🏆 Quality

We don’t half-ass it. We’re all about top-shelf work—every time. From the small stuff to the big wins, we bring our A-game, pay attention to the details, and take pride in what we put out there. When it’s ours, you know it’s next-level.

❤️ Passion & Purpose

We do this ‘cause we care. Our love for the plant, the people, and the industry lights us up every day. Work’s not just a job—it’s a passion project. We bring heart, purpose, and a little fun to every hustle.

🌈 Sustainable Performance

We work hard and smart, playing the game with a plan. Staying strategic means we know when to hustle, when to chill, and how to keep the balance right. We’re committed to crushing goals while making space for good vibes and fun—because a winning team knows how to work and enjoy the ride.

🔒 Ownership (Accountability & Dependability)

We take responsibility. No passing the buck or making excuses—when something needs doing, we handle it. Being reliable and owning our part is how we keep the whole team moving forward. Mistakes aren’t failures—they’re fuel for growth.

🚀 Growth (Innovation & Grit)

We’re hungry for progress and never settle. Always curious, always grinding, we embrace change and hustle through challenges to keep ourselves—and the whole team—ahead of the curve. Every challenge is a chance to learn.

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🚀 What You’ll Help Us Build

• A clean, auditable financial system that scales with our acreage and partnerships
• A crew-friendly cash, invoice, and inventory workflow that doesn’t break under pressure
• Strategic financial tools that empower leadership to make data-driven decisions
• A culture of accountability, accuracy, and operational excellence

Please respond at matt@motleyterpz.com

We work on Pacific Standard Time Zone. Candidates must be always available during PST hours.