Executive Secretary

Job Title: Executive Secretary

Location: Off-site (Egypt | Work from Home)

Company Description

About Rothana

Rothana is an international healthcare company established in 2013, focused on bringing innovative healthcare solutions and technologies to markets across the Middle East, Africa, and Europe.

The company operates across medical, cosmetic, and nutritional sectors, with a strong focus on advanced healthcare technologies, including diabetes, wound care, longevity, and other innovative medical solutions. Rothana works with international manufacturers, healthcare organizations, distributors, and strategic partners to introduce and expand innovative products and technologies across its markets.

As part of Rothana’s continued growth and regional expansion, we are currently establishing a new back-office operation in Egypt to support our international business activities.

During this expansion phase, we are hiring multiple positions across different business functions, including operations, business development, marketing, market research, project coordination, and administrative support.

This is an opportunity to join a growing international organization, work directly with teams and partners across multiple countries, and become part of Rothana’s next stage of expansion.

Job Description

We are looking for an Executive Secretary to support the CEO in managing daily operations and coordinating with our international manufacturers and exclusive distributors.

The role will focus on ensuring smooth communication, order processing, shipments, regulatory documentation, tenders, and distributor support.

Key Responsibilities

Coordinate daily communication with international manufacturers and distributors
Manage orders from purchase order through shipment and final delivery
Follow up on quotations, invoices, payments, production, and logistics
Coordinate product registration and regulatory documentation with manufacturers and distributors
Prepare and organize agreements, authorization letters, and other commercial documents
Support distributors with technical, scientific, marketing, and product information
Coordinate government and private tenders, including pricing and required documentation
Support the CEO with meetings, operational follow-ups, and weekly action plans
Attend meetings, exhibitions, and conferences with the CEO when required
Travel when required for distributor meetings, exhibitions, and company projects

Qualifications

Bachelor’s degree preferred
Experience in operations, supply chain, distributor management, or a similar role
Healthcare or medical industry experience is an advantage
Strong organizational, communication, and follow-up skills
Good attention to detail and ability to manage multiple tasks
Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook
Good English communication skills
Flexible and willing to travel internationally when required