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Outsourcing Advantage is looking for a reliable and organized Executive Assistant to support management with daily operations for a architectural company This role requires strong English communication skills, excellent follow-up ability, and someone who can stay on top of tasks, emails, and project tickets
Key responsibilities include:
Manage and organize the manager’s inbox to ensure timely responses and nothing is missed
Track project tickets/requests and daily tasks, following up to completion
Maintain task management systems and monitor deadlines
Coordinate follow-ups with internal team members, vendors, and clients
Keep project communications organized and up to date
Support management with scheduling, reminders, and general administrative assistance
Ensure tasks are completed on time and properly documented
Requirements
3+ years of experience in an executive assistant or administrative support role with responsibility for task and email management
Strong written and spoken English
Professional experience communicating externally with clients or vendors
Comfortable using email systems and task or project management tools in a professional setting
Ability to provide a brief voice note introducing yourself in English
Currently located in the Philippines, Colombia, South Africa, Mexico, Santo Domingo (Dominican Republic), or Egypt
Available to work during Eastern Time (ET) business hours
Ability to provide details of work equipment (computer/laptop, headset, webcam), power setup (including backup), and internet connection (including backup)
Preferred Qualifications:
Familiarity with CRMs or ticketing systems
Experience supporting teams in architecture, construction, or engineering environments
Benefits
Competitive salary
Opportunity to work on diverse and exciting projects
Supportive and collaborative work environment
Weekly payments
Weekly Incentives based on performance
Weekends off
